Reporting on log data

The Reports module lets you create reports based on MFT Server user activity.

 

To access the Reports module, navigate to [Domain] > AUDIT > Reports. The reports grid displays.

 

 

The Reports grid includes the following columns:

Name — Identifies the name of the report.

 

Date — Identifies the date and time the report was created.

 

Description — Identifies a description of the report.

 

Search — Identifies the search used when the report is generated — see Search log data

 

Note: Adding a search is optional. A search lets you filter report data. For example, you can create a report to list the total bytes uploaded, then add a search where the report only applies to a specific user.

 

Status — Displays the percentage of the report processed.

 

The Reports module includes the following buttons:

Export — Exports report data to a JSON file.

 

  • When selected, the user is prompted to enter a Filename.

  • The JSON file is placed in the user's Download folder by default.

 

Add — Add a new report.

 

Edit — Edit an existing report.

 

  • All fields except Name can be modified.

 

View — View the selected report

 

  • The report results are displayed in a new browser tab

Note: The View button is enabled when the Status column displays success. If the Status column displays a % value (the percentage of report processing complete), click the refresh icon to update the status.

Re-run — Re-run the selected report using the latest data from the log file

Note: After selecting Re-run, click the refresh icon to update the status column. The system does not auto-refresh the grid after a Re-run is initiated.

Delete — Delete the selected report.

 

Note: When viewing or exporting data, there is no limit to the data displayed in the view or added to the export file.

 

The Reports module includes the following icons:

Refresh icon — Refreshes the report list and updates the Status column.

 

Search icon — This lets you search for a specific report (see the image below).

 

Adding a Report

Click Add.  

 

The Add Report dialog displays.

 

clip0045

 

Add Report fields:

Name — Identifies the unique report name.

 

Description — Identifies the report description.

 

Metrics — Identifies metrics to include in the report. Select one or more desired metrics. Metrics include:

 

  • Daily Statistics

  • Downloads Detail

  • General Statistics

  • Hourly Statistics

  • Last User Logon

  • Monthly Statistics

  • Top Attachments Received

  • Top Attachments Sent

  • Top Downloads

  • Top Errors

  • Top External Downloads

  • Top External Uploads

  • Top Hosts

  • Top Uploads

  • Top Users

  • Total Bytes Downloaded

  • Total Bytes Uploaded

  • Total Downloads

  • Total External Bytes Downloaded

  • Total External Bytes Uploads

  • Total External Downloads

  • Total External Uploads

  • Total File Attachment Bytes Received

  • Total File Attachment Bytes Sent

  • Total File Attachments Received

  • Total File Attachments Sent

  • Total Sessions

  • Total Unique lps

  • Total Uploads

  • Uploads Detail

  • User Detail

  • Total File Attachment Received

 

Search results — When selected, this identifies the search result to use when the report runs. The Search results dropdown list is populated using searches listed in [Domain] > AUDIT > Logging > Results — see Search log data.

 

Re-run search — When selected, the search results chosen in the above-described Search results dropdown list will be re-run (using the latest logging data) when the report is run.

 

Click OK. The system generates the report. Upon successful completion, the Status column displays success. You can view or export the report as you would like.

Assume you would like to run a report that includes the Total Bytes Uploaded and Total Uploads metrics — for a specific user. The user has already been created in [Domain] > Accounts > Users.

 

  • Navigate to [Domain] > AUDIT > Logging > Search. The Search tab displays add fields by default (you can only add searches using this module).

     

  • Name — Enter the search name.

     

  • Under the CRITERIA heading, select Username, then select equals, then select the desired user from the dropdown list. See the image below.

 

 

  • Click Search.

     

  • The [Domain] > AUDIT > Logging > Results tab displays, with the new search selected. This search result will be added to the report, which will be described next.

     

  • Navigate to [Domain] > AUDIT > Reports. Click Add.

     

  • The Add Report dialog displays. See the image below.

     

  • Name — Enter a report name.

     

  • Description - Enter a report description.

     

  • Deselect Metrics (the topmost checkbox), which is selected by default. This deselects all the metric options.

     

  • Select the Total Bytes Uploaded and Total Uploads metrics.

     

 

  • Search results — Select the search results (created in the earlier step) from the dropdown list.

     

  • Click OK. The report generates.

     

  • Click the refresh icon to update the Reports grid.

     

  • Select the report. When the Status column displays success, click View. The report displays in a new browser tab. See the example report below.