Reporting on log data

The Reports module lets you create reports based on MFT Server user activity.

 

To access the Reports module, navigate to [Domain] > AUDIT > Reports. The reports grid displays.

 

 

The Reports grid includes the following columns:

Name — Identifies the name of the report.

 

Date — Identifies the date and time the report was created.

 

Description — Identifies a description of the report.

 

Search — Identifies the search used when the report is generated — see Search log data

 

Note: Adding a search is optional. A search lets you filter report data. For example, you can create a report to list the total bytes uploaded, then add a search where the report only applies to a specific user.

 

Status — Displays the percentage of the report processed.

 

The Reports module includes the following buttons:

Export — Exports report data to a JSON file.

 

  • When selected, the user is prompted to enter a Filename.

  • By default, the JSON file is placed in the user's Download folder.

 

Add — Add a new report.

 

Edit — Edit an existing report.

 

  • All fields except Name can be modified.

 

View — View the selected report.

 

  • The report results are displayed in a new browser tab.

Note: The View button is enabled when the Status column displays success. If the Status column displays a % value (the percentage of report processing complete), click the refresh icon to update the status.

Re-run — Re-run the selected report using the latest data from the log file.

Note: After selecting Re-run, click the refresh icon to update the status column. The system does not auto-refresh the grid after a Re-run is initiated.

Delete — Delete the selected report.

 

Note: When viewing or exporting data, there is no limit to the data displayed in the view or added to the export file.

 

The Reports module includes the following icons:

Refresh icon — Refreshes the report list and updates the Status column.

 

Search icon — Lets you search for a specific report (see the image below).

 

Adding a Report

Click Add.  

 

The Add Report dialog displays.

 

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Add Report fields:

Name — Identifies the unique report name.

 

Description — Identifies the report description.

 

Metrics — Identifies metrics to include in the report. Select one or more desired metrics. Metrics include:

 

  • Daily Statistics

  • Downloads Detail

  • General Statistics

  • Hourly Statistics

  • Last User Logon

  • Monthly Statistics

  • Top Attachments Received

  • Top Attachments Sent

  • Top Downloads

  • Top Errors

  • Top External Downloads

  • Top External Uploads

  • Top Hosts

  • Top Uploads

  • Top Users

  • Total Bytes Downloaded

  • Total Bytes Uploaded

  • Total Downloads

  • Total External Bytes Downloaded

  • Total External Bytes Uploads

  • Total External Downloads

  • Total External Uploads

  • Total File Attachment Bytes Received

  • Total File Attachment Bytes Sent

  • Total File Attachments Received

  • Total File Attachments Sent

  • Total Sessions

  • Total Unique lps

  • Total Uploads

  • Uploads Detail

  • User Detail

  • Total File Attachment Received

 

Search results — When selected, identifies the search result to use when the report runs. The Search results dropdown list is populated using searches listed in [Domain] > AUDIT > Logging > Results — see Search log data.

 

Re-run search — When selected, the search results chosen in the above-described Search results dropdown list will be re-run (using the latest logging data) when the report is run.

 

Click OK. The system generates the report. Upon a successful completion, the Status column displays success. View or export the report as desired.

Assume you would like to run a report that includes the Total Bytes Uploaded and Total Uploads metrics — for a specific user. The user has already been created in [Domain] > Accounts > Users.

 

  • Navigate to [Domain] > AUDIT > Logging > Search. The Search tab displays add fields by default (you can only add searches using this module).

     

  • Name — Enter the search name.

     

  • Under the CRITERIA heading, select Username, then select equals, then select the desired user from the dropdown list. See the image below.

 

 

  • Click Search.

     

  • The [Domain] > AUDIT > Logging > Results tab displays, with the new search selected. This search result will be added to the report, described next.

     

  • Navigate to [Domain] > AUDIT > Reports. Click Add.

     

  • The Add Report dialog displays. See the image below.

     

  • Name — Enter a report name.

     

  • Description — Enter a report description.

     

  • Deselect Metrics (the topmost checkbox), which is selected by default. This deselects all the metric options.

     

  • Select the Total Bytes Uploaded and Total Uploads metrics.

     

 

  • Search results — Select the search results (created in the earlier step) from the dropdown list.

     

  • Click OK. The report generates.

     

  • Click the refresh icon to update the Reports grid.

     

  • Select the report. When the Status column displays success, click View. The report displays in a new browser tab. See the example report below.